Purpose
In order to facilitate higher productivity of TMs by effective coverage of Network (AMDs/ADDs/Ads) in available time without compromise for Official Work
Applicability
PAN India Territory Managers Grade A3 & above in charge of the territory for direct Sales & Service & Parts (Directly handling two wheeler AMDs/ADDs/ADs)
Other Policies
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Guidelines
- From HQ Towns (Up to 150 Km radius) - The cab to be used only for visiting AMDs/ADDs/ADs).
- From HQ Towns (Beyond 150KM radius) – Public conveyance like train/bus to be used to reach the destination. Cabs can be used for all official work in that destination upto 150Km
- TM- Sales & TM – Service shall combine their visits where ever possible and use a single cab to control the cost
- For Safety & Security reasons TMs will be permitted to use the cabs only between 5:00 am and 10:00 pm and overnight usage of cabs is not permitted
- TMs are not permitted to drive the cab. Further, use of personal cars under this scheme is strictly prohibited
- The area accountant in consultation with the regional accountant will finalize the cab operator based on merits like rates and credit period etc, for all AMD towns .However the reference for rate finalization will be the rate applicable for Toyota Etios
- TMs shall use cabs only from the approved operators at the respective AMD towns. In case an approved operator is not available in a town, TMs can hire local cabs, subject to the rates applicable for Toyota Etios diesel car. However such rates will be perused and ratified by area accountants and regional accountants based on applicable rates in AMD towns.
- Cabs shall be used only for official works as mentioned above and any misuse of this facility will be viewed very seriously leading to appropriate disciplinary action.
Claim procedure
- TMs shall use the Current Travel Claim Form
- In addition, a cab usage form for individual trips (Distance, time spent etc. ) need to accompany the claim form
- When TMs use cabs from the approved operators they will certify the bills and the cab operator will send the bill to area accountant for payment
- In the event of TM using cabs from non-approved operators they will settle bills directly and claim along with their travel claim supported by proper vouchers (Hand Written/typed on plain sheet bills / invoice will not be allowed)
- The area accountant will verify the cab operators bills/travel bills with actual travel of the TMs in line with the journey cycle as approved by the concerned area manager/area service manager and settle the bills
Ceiling limit
The area accountant will intimate the ceiling limit for respective TMs. Proper planning is required by TM in consultation with their concerned Area Manager/Area Service Manager
FAQs